The Global Case Management System (GCMS) is an electronic data management system used by Immigration, Refugees, and Citizenship Canada (IRCC) to process applications from both within and outside of Canada. In GCMS, immigration officials submit their notes/concerns regarding applications.
IRCC denial letters are often generic and do not contain any information regarding the officer’s concerns. GCMS notes are very useful for learning the true reasons for a denied application.
The Access to Information and Privacy Act is a piece of legislation that grants citizens access to Canadian government records. You must submit an ATIP request if you want access to such materials. You must be a Canadian Citizen, a Canadian Permanent Resident, or an individual or company present in Canada to apply for GCMS notes from IRCC.
The following information is contained in the GCMS notes tracking system:
● Correspondence to and from the IRCC.
● The comprehensive notes of the immigration officers who evaluated the application at IRCC.
● All supporting documentation provided by the applicant.
The following are the key reasons why you should obtain your GCMS Notes, depending on your situation:
● You now have a clearer picture of the progress of your IRCC application. This is advantageous since the knowledge might help you proactively prepare for an IRCC document request or any upcoming interview.
● In the event of a visa rejection, you will be provided with a thorough justification for the refusal. As a result, if you decide to reapply, the information you obtained from the GCMS Notes will help you draft a stronger application, enhancing your chances of acceptance.
● You can use a GCMS Electronic Notes to double-check that you or your representative (e.g., immigration consultant, lawyer, etc.) did not make any mistakes in your application.
● You can double-check if you or your representative submitted/uploaded accurate application papers by using a GCMS notes and/or document request.
The optimal moment to use GCMS notes is determined on the kind and development of the application. Remember that there is no limit to the number of times you can obtain GCMS notes. However, the following information might assist you in deciding when to order your GCMS Notes.
● If your application is taking longer than normal, use GCMS notes to determine what is causing the delay.
● If your application was denied, the GCMS Notes will provide you with a clearer understanding of the reasoning employed by the IRCC immigration officer in deciding on a refusal.
● It is preferable to seek your GCMS comments as soon as your application passes the R10 completeness checks stage for Permanent Residence (PR) applicants. R10 is the abbreviation for Regulation 10 of the Immigration and Refugee Protection Act (IRPA). This is a thorough review step of your application’s processing in which an immigration officer ensures that all of your documents and information is correct. This step is usually completed within one month of applying to IRCC. The ideal time to buy GCMS Notes for PR applications is two or three months after filing your application.
The request for GCMS notes may be processed within 30 days by IRCC. In some situations, extensions may be taken for limited and specific reasons, listed in Section 9 of the Access to Information Act and Section 15 of the Privacy Act.
To apply for GCMS Notes, you must have your application number and a Unique Client Identification (UCI) number (optional).
GCMS Notes can be obtained online or via mail.
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